Attendance Reporting

Can’t make it in to college? It’s important that we’re made aware!

We ask all students to contact our Student Services team on 01642 333606 or 01642 333278  (or to alternatively email before 10am on the day/s of absence.

Attendance policy and absence reporting process

Attending all of your classes is crucial if you are to succeed in your studies. All the evidence suggests that those students who fully attend their programmes achieve better and have better progression outcomes. Please do all you can to attend at all times. Below the Attendance Policy is explained in more detail. Please use the process to report absence and understand your responsibility in this process.

Attendance monitoring

For non- bursary and bursary payment purposes, your attendance in all timetabled classes, including English and maths, will be monitored.  This is achieved through the use of electronic registers.  If you miss registration during any class, then your parents/guardians or named contact will receive a text. This is generated electronically once a mark is missed.

Therefore, as well as attending your class, it is important that you are on time and ready to learn.

Unauthorised absences whilst on your course are not acceptable and will result in an absent mark and if you are in receipt of a bursary, possible non-payment. The following are the reasons which will result in payments being stopped as this will impact on your overall attendance:

  • Babysitting
  • Birthdays or similar celebrations
  • Driving lessons
  • Employment – part-time or full-time work which is not part of a student’s course and prevents attendance at College
  • Holidays
  • Leisure activities
  • Medical appointments which can be arranged outside the scheduled programme timetable (e.g. routine and non-urgent appointments such as check-up dental and optician’s appointments and non-urgent doctor’s appointments)
  • Shopping

In certain circumstances you may be absent from College for reasons which are either beyond your control, or that you have sought advance authorisation for.  The following circumstances at the discretion of the College, would not result in a loss of attendance and subsequent payment of the bursary:

  • Apprentices having to work on College day (Notification must be received by employer)
  • Caring responsibilities – occasional care for a person that a student is a recognised carer for
  • Childcare issues – occasional care for an ill dependent child
  • Court appearance
  • Distance Learning – approved and support in place
  • Driving Test/Theory Test
  • Funeral of a close family member of friend
  • Job interview/induction
  • Medical reasons – hospital, orthodontist, dental appointments (for treatment) and emergency appointment with the doctor
  • Probation appointments
  • Religious Holidays
  • Severe disruption to transport (strike action/severe weather/serious road accident)
  • Severe weather conditions that cause the closure of the College or recommendation that students from certain areas do not travel to College
  • Sickness absence within the College’s authorised sickness absence limit of four instances
  • Student Representative Meetings E.g. Governor Meetings, Cross-College Student Council Meetings
  • University Visit/Interview

Evidence must be provided to support the absence before this will be authorised.

Whilst the College is sympathetic to cases of genuine illness, it is important that these are kept to a minimum as repeated absence will affect the chances of success on your course and may result in non-payment of the bursary if this not authorised. College practice is that after you have had 4 instances of absence, we can no longer automatically authorise any further time off you may have.  This is not a quota and should not be treated as such.

If you believe that your absence should be authorised because of special reasons, such as chronic illness or a disability, please speak to your Personal Tutor or the Senior Student Services Assistant (by calling 01642 333613), in confidence.

For longer periods of absence, you should contact your Personal Tutor or the Senior Student Services Assistant to discuss how this will affect your study and payments. 

Any absence due to sickness must be reported prior to the start of a student’s first timetabled session of the day. This can be done via the following methods;

  • Telephone: 01642 333278 / 333606
  • Email:
  • In person to the Student Services desk (located behind the main reception)
  • Personal Tutor/Directorate Office – this will then be reported to Student Services to get an authorised absence code if applicable

When you contact us to report an absence you will be asked for the following information:

  • Your name, date of birth, the reason for your absence and when you intend to return to the College
  • If your Parent/Carer is ringing on your behalf they will be asked to give the same information, without this we will not be able to authorise your absence. (We must record who rings in and their relationship to you)
  • If you are going home sick you must get permission from your tutor and or directorate first and report to Student Services before you leave College in order to get an absence code. Also, contact will be made with parents or next of kin, if you are under 18 years of age 
  • Please be aware that it is entirely your responsibility to report your absence.  Failure to do this will result in your absence being treated as unauthorised